Nobody notices a DBS expiring. ClubKeeper does.
The back office for a grassroots football club: books your treasurer can close, a register your welfare officer can trust, and a Saturday that runs itself.
Three jobs other team apps don’t attempt
A safeguarding register
Every coach’s DBS, first aid and safeguarding training, with expiry dates chased before they lapse.
- DBS, PVG or AccessNI, whichever nation you play in
- Concerns logged, notes that can’t be rewritten
- The welfare officer sees who’s due first
Books, not a cashbook
Subs, claims and bank statements that reconcile, all the way to the figures for the AGM.
- Bank reconciliation; you approve every match
- Funds, budgets and a period lock
- The AGM pack, built from the year’s records
A Saturday that runs itself
A whole matchday of pitches, allocated, and a Friday check of which teams are ready.
- Pitches allocated with no clashes
- Availability chased for you
- Tournaments too, £30 for a month
Each person sees their own job first
Coach. Saturday, the squad and the pitch
What it replaces, and what it doesn’t
| The job | Today | ClubKeeper |
|---|---|---|
| Availability, fixtures and team chat | Team app | Included |
| Subs collected by card | Team app | Included |
| Bank reconciliation and AGM figures | Spreadsheet | Included |
| DBS and qualifications register | A folder | Included |
| Pitch allocation for a whole Saturday | Included | |
| Tournament scheduling | Another app | Included |
What it doesn’t do
No website builder. Keep the site you have.
No Direct Debit. Card payments through the club’s own Stripe.
No FA registration. It tracks whether it’s done.
No PAYE. Pay records, not payroll software.
We don’t read your safeguarding records, and you’ll know if we ever do
If you ask us for help with a concern, someone here writes down why. Access lasts an hour and shuts itself off.
As it opens, not afterwards, and not by us.
Every look appears in your club’s record of who did what, with our name on it.
One bill, and you can work it out yourself
Up to 10 teams
Every part of the platform. Most single-age-group and smaller village clubs sit here.
11 to 22 teams
Where most clubs of a full youth section land.
23+ teams
The cap is a promise, not a starting point. Add teams and it does not move.
Every part of the platform on every plan. ClubKeeper is not VAT registered, so there is no VAT to add. Card payments go straight to the club’s own Stripe account. Add-ons: the tournament engine, £30 for a calendar month; Xero, £25 a month once that sync is released.
“I’m not a software company that went and researched grassroots clubs. I’m the treasurer at one. Every ledger, every reconciliation and every set of year-end figures in ClubKeeper is here because I had to produce one myself, in a spreadsheet, the night before an AGM. I built what I needed, then what our welfare officer and our secretary needed — because they were sitting at the same table asking me for it.”Jason Cheeseman · Founder and club treasurer
Be one of the first clubs on it
Tell us how many teams you run and we’ll show your price straight away.